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Graduation at a G’Lance, 6/3

Churchill Graduating Students and Families,

Don’t forget to check our website for the most current graduation information at

Diploma Pickup

Diplomas will be available for pickup on June 25. Graduates must turn in all library books before they can receive their diploma. Gowns borrowed from Churchill or purchased by Churchill are due back to the school before you pick up your diploma.

Technology Notice

Once you graduate, or otherwise leave 4J, your 4J email, 4J Google drive, and 4J Files1 are no longer accessible. Copy any data you wish to keep to an external drive or to your personal Google drive before you go.

If you are using your 4J email for your Naviance account, you must change it to a personal email to avoid losing access to Naviance.

Unreserved Tickets are Sold Out

All students will be able to pick up their 6 reserved tickets, but additional unreserved tickets are no longer available. If you have already picked up tickets that you know you will not use, please return your extra tickets to the office, so we can distribute them to students who will use them.

Any unclaimed reserved tickets will be made available at graduation rehearsal on the morning of June 12. First priority will be given to students who have not received any tickets, then to students who received only their six reserved tickets, and finally to students who have already picked up more than their six reserved tickets.

  • You must be cleared to graduate. Make sure you are cleared on the checklist (check marks in every column) before picking up your tickets.
  • Tickets are free.
  • Distribution is in my office during student lunch only. (Call or email me if you cannot come during student lunch.)
  • Six tickets will be reserved for each graduating student. Two in the orchestra section, and the remaining four in the orchestra or mezzanine as available. Additional tickets are sold out.
  • The Hult Center requires a ticket for every person who enters the concert hall, including infants.
  • Any tickets remaining in the pool of reserved tickets will be released for distribution at graduation rehearsal and in the Hult Center lobby half an hour before the ceremony begins.

Seating and Walking Partners

Seating Sign Up Closed June 1.  Submitted slips will be drawn and seating will be assigned at random. Exceptions: Performers and their walking partners will be seated in the front row or where they can easily access the front of the stage. Special accommodations will be made where appropriate.

Senior Wall

Sheree and the volunteers in the College and Career Center have put up a spectacular display in the Student Lounge, showing what our graduates are doing next year. Thank you for completing the Graduation Survey to help us put this information together. Click here for pictures.

The Graduation Checklist

The Graduation Checklist is updated every Friday and posted on the graduation website at and in the front office, or click HERE.

How to Use the Checklist

To protect student privacy, the checklist is published with student numbers, rather than names. You can find your student number on your most recent report card. In ParentVUE or StudentVUE, go to the Report Card tab and click the link that says “Click here to view report card […].”

A check mark means that your requirements for that column are complete. Incomplete requirements will have a note indicating who can help you finalize that requirement.

Cap and Gown Pick Up

Pre-ordered caps and gowns were distributed on May 22. If you have not received your cap and gown, please pick them up in the Front Office. If you have not ordered a cap and gown, please contact Miners Graduate Services immediately at 541-689-4588 or to place your order.

Borrowed Caps and Gowns

If Churchill is providing your gown, it is ready to pick up in the Front Office. Gowns borrowed from Churchill or purchased by Churchill are due back to the school before you pick up your diploma.

Rules for Cap Decorations and How to Wear Your Cap and Gown

Churchill allows graduates to express themselves by decorating their caps for graduation. All cap decorations must be school-appropriate and 2-dimensional. Nothing should stick up on top or hang down below the mortarboard. The mortarboard should be parallel to the ground.

Graduation gowns must be worn correctly, with fronts fully zipped over school-appropriate clothing. Administrators may check under gowns if they suspect inappropriate dress or items that do not belong on the graduation stage, such as noisemakers, beach balls, or other props.

Honor cords, stoles, medals, and pins are provided through the school or district and must be approved by the school administration. Culturally-significant regalia is permitted. Culturally-significant regalia includes ceremonial accessories or attire that are significant to the graduate’s culture as a whole and appropriate to the culture’s traditional rites of passage. This does not include items that are of personal significance to the graduate. School-appropriate jewelry and items of personal significance may be worn in a way that does not detract from the uniform appearance of the cap and gown.

Example pictures of appropriate and inappropriate graduation dress and cap decorations are included in the Graduation Information Night Presentation on the Graduation webpage.

Upcoming Events


1–11, Lunch*: Senior Breakfast Ticket Sales in the Student Lounge
1–11, Lunch*: Graduation Ticket Distribution in the Front Office
5/14–6/6: IHS Graduation Ticket Distribution in the IHS Office
1: Senior Assembly
4, 8:30am–12pm: IHS Grad. Rehearsal & Farewell Assembly at SEHS Auditorium
7: Last Day for Seniors
7, 7 pm: IHS Graduation at the Hult Center

June 12, Graduation Day

7:30 am: Senior Breakfast at Eugene Faith Center
9:30 am: Graduation Rehearsal** at the Hult Center
11 am: Graduation Performer Rehearsal at the Hult Center
6 pm: Class Cap and Gown Photo at the Hult Center
7 pm: Graduation Ceremony at the Hult Center Silva Hall
11 pm: Graduation Party! at the University of Oregon Recreation Center

IHS events in blue. | *Lunch times: Mon, Tue, Thu, Fri 12:30-1:00; Wed 12:50-1:20 | **Mandatory
The Graduation Party is a community-sponsored event. Liability is the responsibility of the organizers of the event.

Jill Reents
Secretary, Graduation Coordinator

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