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Site Council Minutes

CHS Site Council Meeting 4/19/17

Members present: Kirsten Barnett, Krista Cummings, Morgan Christensen, Heather Penfold,
Julia Campbell, Alejandro Garcia, Erin Crews, Steve Grossberg
Not present : Sharon Ramirez-Cruz, Roger Bascue, Amy Duncan
Chair: Kirsten Barnett
I. Approve minutes from previous meeting:
NA
II. Community Connections:
NA
III. Set Agenda:
50th Anniversary of Churchill – August 18th
IV. New Business –
50th Anniversary Ideas
AVID students will be
Retro t -shirt design
School pencils and school notebooks with names
Notes:
V. Stakeholder Check-In:
Parents – Shout out to Kevin Summerfield and the CHS Senior students walk through
elementary schools. The students and parents appreciated the experience. The awards night
was a great venue, however, there was about the length of time. The discussion about
graduation cords. Parents were requesting clearer communication about school events (e.g.,
school performances, graduation, calendar, athletics etc.) The events on the calendar, however
there is question whether the information could be easier to navigate.
Students – Leadership has completed / revised Churchill constitution. Feedback on the use of
handing out mental health info for mental health month. Students leadership will be meeting
before school starts in September. Parents commented that leadership did an excellent job this
year. Staff commented that club carnal last week went well.
Staff – 100% of all seniors meet essential skills. This summer, there will be day for students to
test and meet state requirements. Grades being due a day after school is out is a concern for
some teachers. With seniors ending early, teachers report that is it strange with the two week
difference. Teachers are flexible and working to meeting all the need of students.
Classified – Front office has been going smooth and helping students finish up the year.
Administration – Preparing for graduation and end of the year tasks.
VI. Old Business

Site Council 4/19/17

Members present: Kirsten Barnett, Krista Cummings, Morgan Christensen, Heather Penfold, Julia Campbell, Alejandro Garcia, Erin Crews, Amy Duncan, Steve Grossberg

Not present: Sharon Ramirez-Cruz, Roger Bascue, Steve Grossberg

Chair: Kirsten Barnett

I.  Approve minutes from previous meeting:

NA

II. Community Connections:

NA

III. Set Agenda:

  1. EEF Grant Proposals                ALL

IV. New Business – EEF Grant Proposals

3 framing questions:

    How does this proposal support students?

    How many students does this proposal impact?

    How does this proposal extend student learning?

There were 5 proposals that we looked at during Site Council.

  1. Professional Media Interview Kit
  2. Increasing Mindfulness one Yoga Kit at a time
  3. Creating a Green Screen Mini Studio
  4. AVID Field Trips
  5. Marine Biology Field Trips

Churchill Site Council ranked the following proposals for EEF

  1. B – Increasing Mindfulness One Yoga Kit at a time
  2. E – Marine Biology Field Trips
  3. D – AVID Field Trips
  4. A – Professional Media Interview Trip
  5. C – Creating a Green Screen Mini Studio

Notes: This year the grant process was different as we can submit all proposals, without having to rank and leave some out. Ultimately EEF will choose what to fund and what not to fund

V. Stakeholder Check-In:

Parents –  There is a request of the clarification for the CRLS – Naviance Project. In addition, having more information about graduation requirements and updating current website with a timeline of “need to know” calendar for grade levels. Parking lot concerns about where people can park was brought forward.

Students –

Leadership is having mental health month – next month. A bunch of cards with resources to hand out to students. Or have them located throughout the school, where students can easily access them. Will share facts over the announcements – things students might not know. Julia suggests to share mental health information in the information that is handed out during the all night party for seniors. Kick off event may happen similar to club carnival. Some disagreements with the district about how ASB funds can be spent – students want to know what the ASB money is for? How are they supposed to spend the money – students would like guidelines on how to spend this money.  Everyone present agrees that students should be allowed to spend the money the way that they want to spend the money – provided it serves all students and is appropriate. Churchill constitution has been updated and we will have a new copy to look at next meeting.

Staff –  End of the year deadlines are approaching quickly. Staff are striving forward to the meet the needs of students and to finalized end of the year tasks.  

Classified – Front office is focused on graduation and is doing great

Administration – working to support all students and staff and making sure systems are running smoothly and getting the schedule done before the end of the year

VI. Old Business

NA

Site Council Meeting 3/8/17

Members present: Kirsten Barnett, Krista Cummings, Morgan Christensen, Steve Grossberg, Heather Penfold,

Not present: Erin Crew, Alejandro Garcia, Amy Duncan, Julia Campbell, Sharon Ramirez-Cruz, Roger Bascue

Chair: Kirsten Barnett

I. Approve minutes from previous meeting:

No Quorum

II. Community Connections:

NA

III. Set Agenda:

50th Anniversary – All

IV. New Business

Notes: Parking lot – Smartways to school – Bike, Skate and Walk

V. Stakeholder Check-In:

Parents – A lot is happening at school with testing and graduation preparation.

Students –

Staff – The use of “No Red Ink” software for Language Arts classes has been an effective tool. The new system of assessing students for the Oregon Essential Skills. We have reduced the number of classes required to remediate student skills which has provided additional elective classes.

Classified – Request to look at the preferred process for parents requesting students to be picked up from school.

Administration – We are in the process of putting together the staffing plan for 2017-18. In addition, students have been working on completing their forecasting plan for next year. Student will have until March 17 to complete their forecasting requests. Middle school visitation will occur in April followed by an enrollment night for new incoming students.

VI. Old Business

  • August 18
    • Student registration?
    • 12:00 – 1:00 Food trucks
    • 1:00 – 2:30 Auditorium (music, welcome, video/slides), guest speakers,
    • 2:30 – 5:00 Tours, photo time, performance 1 & 2, Library and STEM Possible game night?
  • Action Steps:
    • CHS Home Page – Social Media
    • Create a spot for more information – Clock countdown to event
    • Event flyer creation – Ask Lance’s graphic 4 class
    • Human interest Stories – Register Guard (Steve H – Don S) Winston Churchill High Alumni Community Group
    • Ask Jill for sending out information
    • Connect with students for Leap project, alumni students
    • Reach out to families from

CHS Site Council Meeting 2/15/17

Members present: Kirsten Barnett, Krista Cummings, Morgan Christensen, Sharon Ramirez-Cruz, Roger Bascue, Steve Grossberg, Heather Penfold,

Not present: Jenne Bender, Erin Crew, Alejandro Garcia, Amy Duncan, Julia Campbell

Chair: Kirsten Barnett

I. Approve minutes from previous meeting:

No Quorum

II. Community Connections:

NA

III. Set Agenda:

A. 50th Anniversary All

August 18

Student registration?

12:00 – 1:00 Food trucks

1:00 – 2:30 Auditorium (music, welcome, video/slides), guest speakers,

2:30 – 5:00 Tours, photo time, performance 1 & 2, Library and STEM

Possible game night?

IV. New Business

A. 50th Anniversary All

Notes:

Map backwards the plan for the event. Next time bring in plan for team to review.

V. Stakeholder Check-In:

Parents – Would like to know more about how the dissemination of funds occur throughout schools and the district. In addition, it has been requested that additional communication about opportunity for students and families to participate in at CHS. The parents are requesting that there are

Students – Students are aware of the new calendar for the rest of the year. Students are working toward inclusiveness and solidarity in both school and the community.

Staff – Staff continues to help one another from helping cover classes to supporting one another. Teachers are preparing for testing of SBAC. The junior teachers will be providing the workkeys in class and work samples later in the year. We are halfway through the school year. Staff has been helping support students and one another since the since the start the new year.

Classified – Many school events are in places right now and are coming. Be sure to check the website and G-lancer.

Administration – We are preparing for forecasting for 2017-18. Staffing for next will be announced soon.

VI. Old Business

Map backwards the plan for the event.

Site Council 12/7/16

CHS Site Council Meeting 12/7/16


 

Members present: Kirsten Barnett, Krista Cummings, Morgan Christensen, Erin Crew, Steve Grossberg, Heather Penfold, Julia Campbell, Alejandro Garcia, Amy Duncan

Not present: Jenne Bender, Sharon Ramiriez-Cruz,

Chair: Kirsten Barnett

  1. Approve minutes from previous meeting: NO quorum
  2. Community Connections: NA
  3. Set Agenda:
    1. SIP Plan Review 2016-2017 Morgan
    2. 50th Anniversary All
  4. New Business
    1. SIP Plan Review 2016-2017 Morgan
      1. 2016-2017 School Goal Areas – Churchill High School has four goal areas for 2016-2017 to implement and improve
        1. 4yr Graduation Rate and 5yr Completion Rate,
        2. Attendance Rate,
        3. Instructional Strategies, and
        4. Community Connections
      2. Goal 2 – Attendance
        1. By the end of the 2016 to 2017 school year, Churchill High School will improve student attendance rates with 90% or more the student at or above 75% attendance using a school-wide implementation PBIS Attendance Policy and through the monitoring of the school attendance team. The total percent of CHS students chronically absent from school (i.e., students attending more than 10% of the school year) will decrease from 31% to 25% as measured by the district’s ODE attendance report.
        2. Strategies for meeting goal
          1. Early identification of irregular attendance
          2. Closely monitor student progress at every grade level
          3. Personal Phone calls – early intervention, revis
          4. Increase awareness through educational component/research with students and families (e.g., the benefit, social exchange)
          5. Reward student behavior, growth/progress and hard work (i.e., student assembly, hallway, communication from school)
          6. G’Lancer updates, kudos for student progress
      3. Goal 3 – Instructional Strategies
        1. By the end of the 2016 to 2017 academic school year Churchill High School will increase the use of WICOR instructional strategies to ensure college and career readiness for all students. In addition, the 9th grade Advisory class will integrate the “Organization” strategies from WICOR to prepare all freshmen for high school success. WICOR professional development will be provided throughout the year during staff and TLC meetings.
        2. Strategies for meeting goal
          1. Create a professional development calendar
          2. Identify staff (classified/licensed) to be trained in WICOR strategies
          3. Staff leaders help support other staff in professional development
          4. Systems approach for planning and evaluation of progress
      4. Goal : Time & Date for 50th anniversary
        1. Background:
          1. CHS opened 1966. Students from other schools made up from South, North and Sheldon.
          2. Class of 1967 is the first graduating, there were 212 students in the first class of 67.
          3. Proposed date: August 19th & 20th (reason it was the date of first 10 year reunion from the class)
          4. Idea is to hold the event that is tied to registration/student schedule pick up. Establish an All Class Reunion for the event Churchill’s first Annual class reunion 10,20,30,40,50,60 years reunion Alumni opportunity for school event
        2. Next steps: Check with calendar about school events
  5. Stakeholder Check-In:
    1. Parents –
    2. Students –
    3. Staff –
    4. Classified –
    5. Administration –
  6. Old Business
    1. 2016-2017 School Goal Areas
      1. Churchill High School has four goal areas for 2016-2017 to implement and improve
        1. 4yr Graduation Rate and 5yr Completion Rate,
        2. Attendance Rate,
        3. Instructional Strategies, and
        4. Community Connections
    2. Systems, Leadership, Instruction, Culture
      1. Goal 1 Graduation and Completion –
        1. By the end of the 2016 to 2017 school year, graduation rate will increase to 90.7% for 4yrs and the 5yr completion rate will increase to 93.4% as published by the ODE School Report Card. Specifically, the total percent of students on track for graduation (i.e.,4 years) will increase by 3% from 87.7% to 90.7%. The total percent of students on track for high school completion (i.e.,5 years) will increase by 3% from 90.4% to 93.4%. Credits earned per year will be used to measure on track readiness based on trimester credits accumulated.
        2. Strategies for meeting goal
          1. Early identification of credit/class needs for students
          2. Provide alternative recovery options for students
          3. Closely monitor student progress at every grade level
          4. Integrate the Career Center to foster career planning and graduation preparation
          5. Teach lessons about graduation (e.g., 9 th grade Freshmen Success classes)
          6. Implement testing strategies through multiple testing options
          7. Provide additional support classes
      2. Goal 2 – Attendance
        1. By the end of the 2016 to 2017 school year, Churchill High School will improve student attendance rates with 90% or more the student at or above 75% attendance using a school-wide implementation PBIS Attendance Policy and through the monitoring of the school attendance team. The total percent of CHS students chronically absent from school (i.e., students attending more than 10% of the school year) will decrease from 31% to 25% as measured by the district’s ODE attendance report.
        2. Strategies for meeting goal
          1. Early identification of irregular attendance
          2. Closely monitor student progress at every grade level
      3. Goal 3 – Instructional Strategies
        1. By the end of the 2016 to 2017 academic school year Churchill High School will increase the use of WICOR instructional strategies to ensure college and career readiness for all students. In addition, the 9th grade Advisory class will integrate the “Organization” strategies from WICOR to prepare all freshmen for high school success. WICOR professional development will be provided throughout the year during staff and TLC meetings.
      4. Goal 4 – Community Connections
        1. By the end of the 2016 to 2017 academic school year Churchill High School will increase the level of awareness and participation of the Churchill parent community in activities that build and support capacity for the school and activities held within for the purpose of establishing a supportive and relevant Alumni Group. The following three stakeholder groups will work collaboratively to improve school to community connections.
          1. Lancer Parent Association, Lancer Legacy, which represents current parent and alumni groups
          2. Student panel, which represents “students voice” for community outreach
          3. Site Council, which represents students, parents, classified and licensed staff.
    3. 50th Anniversary All
      1. Joy located a scrapbook from year that CHS opened
      2. Morgan has been in contact with people who have graduated from the first year CHS started
      3. Brainstorm ideas for event
      4. Carnaval for students & family
      5. Live music – students, parents, school band
      6. School trivia, CHS trivia, fun facts
      7. Field day activity – games (i.e., dunk tank)
      8. Art and crafts
      9. Student skit/play – drama
      10. Fundraising through silent and/or live auction
      11. Establish a tradition for the event
      12. 50 years of Excellence
      13. Food, food trucks and/or catering services